Business Name: ___________________________________Tax ID #:________________
Contact Person: ___________________________________Phone:__________________
City: ________________________ State: __________________ Zip: ________________
Website: _______________________________Email: ____________________________
Fax if applicable: _________________________
On a separate piece of paper please write:
1. A full description of your Vending Business & what you vend. Use last page of you run out
2. Descriptions if photo included.
3. A description of your booth and any special requirement s (including preferred size).
Anyone using electricity there is a $15 charge. (Please remember to bring extra extension cords!
We will not have any for you.)
Would you be willing to distribute fliers and/or put up posters if we sent some to you __Yes __No
Will you be camping at the festival? ____ Yes ___ NO. Type of camping: Camper ____ RV____
Tent____ If RV, size: ___________. If RV, do you vend out of RV? _______
Please check one, what size space will you need for your vending?
10X10_____ 10X20_____ 10X30_____ Other_____
I have read The Bikers And Needy Children Foundation Vendor procedures and agree to abide by
the rules therein and also agree to follow additional instructions given by The B.A.N.C.
Foundation coordinators and staff during the event. I also understand that it is my responsibility
to abide by all NC state sales and use tax regulations and that I cannot hold The B.A.N.C.
Foundation responsible for loss or theft of my property or merchandise or for damage due to bad
weather conditions. If application is not completed it will not be accepted.
Signature: ___________________________________ Date: __________________
Completed application checklist: (Include with application)
Number of people in your group: ___Application Form:____ Need Electrical $15:____ Photos____
Mail to: The B.A.N.C. Foundation
The Bikers And Needy Children Foundation
214 Cecil Ave. Spring Lake, N.C. 28390
Fax # (910)497-0188
Or Email to email@example.com
Office Phone # (910)551-1161
(The B.A.N.C. OFFICIAL USE ONLY)
Approved:___ Date: ________Paid: ___
The Bikers And Needy Children Foundation
Vendor Application Procedures
ELIGIBILITY: All applicants must be the owner of their vendor business. All applicants must complete an
Accident Waiver And Release of Liability Form and return it with this completed vendors application.
Failure to do so and you will not be allowed to vend at the event. All vendors are responsible for their own
insurances and liability coverage. The B.A.N.C. is not responsible for vendors, or their properties.
DESCRIPTION: Please describe what you vend on the application form.
VENDOR’S EVENT FEE: Currently there is a $25 fee (per event) due with the application, NO
EXCEPTIONS. The fee is not refundable if you do not show up, or if the event closes early due to
weather. The fee will be refunded only if BFBF cancels the event in entirety.
All Vendor applications must be turned in ASAP, so we can reserve
your space. Please, indicate which event you wish to vend at.
Event Name: ___________________________________
Event Date: ____________________________________
FYI: Limited camping is available for vendors.
Electricity: A $15 fee for electricity per vendor if needed, payable at the time application is submitted.
Explain in detail your exact electrical needs. Bring your own extension cords. We will not provide any
cords for you. Generators are allowed.
Spaces: If you have an unusual sized tent or booth, please indicate its’ dimensions. Otherwise all vendor
spaces are 10x10. If your camper is part of your booth it is considered oversized. This is very important
because every available foot is needed to lay out spaces correctly. Set up is outdoors on grassy and
possibly muddy ground. If you cannot set up on a slight incline you must indicate so on your booth
description. Bring all your own display materials (chairs, tables, etc.), tarps and canopies. Booths are the
sole responsibility of the Vendor. You must lock up your merchandise at night. Vendors will be allowed to
setup Thursday the day before the event if traveling long distance or by noon Friday. Please, let us know
on the application. NO SETTING UP AFTER THE GATES OPEN, NO EXCEPTIONS! No tarring down
early without permission from the CEO or Event Coordinator.
Supplies: As we rent the facility that is used for this event, we must abide by their rules. All
venues/parks/facilities are Green & Clean compounds. All Vendors are required to use paper
compostable items. NO GLASS containers unless it’s being sold as one of your vending items. Each
vendor must clean their area before leaving. Anyone breaking the rules will be asked to leave. No
dumping cooking grease/oil in portable restroom's. If you need to dump grease, we can arrange it at an
Application Form: Please print clearly and fill out the application form completely. Incomplete
applications will be returned or rejected. Include the Accident Waiver And Release of Liability Form.
Taxes: It is the sole responsibility of the vendors to abide by all state sales and use tax regulations.
I have read the rules and will comply by them.
Signature: ________________________________________ Date: _____
Owner of __________________________________________________________
ACCIDENT WAIVER AND RELEASE OF LIABILITY FORM
The Bikers And Needy Children foundation Event Title:_____________________________
I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN THIS EVENT, including by way of example and not
limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released,
from dangerous or defective equipment or property owned, maintained or controlled by them, or because of their possible
liability without fault. I certify that I am physically fit, have sufficiently prepared or trained for participation in this activity,
and have not been advised to not participate by a qualified medical professional. I certify that there are no health-related
reasons or problems which preclude my participation in this activity. I acknowledge that this Accident Waiver and Release
of Liability Form will be used by the event holders, sponsors, and organizers of the activity in which I may participate, and
that it will govern my actions and responsibilities at said activity. In consideration of my application and permitting me to
participate in this activity, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and
assigns as follows:
(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the
negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property
theft, or actions of any kind which may hereafter occur to me including my traveling to and from this activity, THE
FOLLOWING ENTITIES OR PERSONS: The Bikers And Needy Children Foundation, anyone they have leased property
from or partnered with, and their directors, officers, employees, volunteers, representatives, and agents, and the activity
holders, sponsors, and volunteers;
(B) INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph
from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of
release or otherwise. I acknowledge that The B.A.N.C. and their directors, officers, volunteers, representatives, and
agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific
activity on their behalf. I acknowledge that this activity may involve a test of a person’s physical and mental limits and
carries with it the potential for death, serious injury, and property loss. The risks include, but are not limited to, those
caused by terrain, facilities, temperature, weather, condition of participants, volunteers, monitors, and/or producers of the
activity. These risks are not only inherent to participants, but are also present for volunteers. I hereby consent to receive
medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity. I
understand while participating in this activity, I may be photographed. I agree to allow my photo, video, or film likeness to
be used for any legitimate purpose by the activity holders, producers, sponsors, organizers, and assigns.
The Accident Waiver and Release of Liability Form shall be construed broadly to provide a
release and waiver of the maximum extent permissible under applicable law.
Anyone breaking the law will be escorted out the gate with no refunds.
I CERTIFY THAT I HAVE READ THIS DOCUMENT AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT
THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND I SIGN IT OF MY OWN FREE WILL.
(Please Print Legibly)
Participant’s Name (Print)__________________________________________Age:____
Participant’s Signature: ____________________________________________ Date: _____________
(No one under the age of 18 allowed to purchase alcohol. ID required to purchase alcohol.)
Write vending description here: